PHI Air Medical
  • - Administration
  • TX, USA
  • Full Time

JOB SUMMARY

  • Proficient knowledge of Microsoft Office software (Word, Excel, PowerPoint, Access) and Windows computer applications. Includes merging, developing complex tables and forms, preparing general office correspondence, maintaining computer files.
  • Must be able to organize and efficiently produce large, complex projects, i.e., policy and procedure manuals, contract RFPs, etc.
  • Must be able to effectively organize and monitor a successful workflow to meet required calendar deadlines.
  • Assist in providing coverage and relief for other administrative assistant personnel during times of vacation and illness.
  • Assist in the preparation of educational, marketing, medically focused materials, and administrative documents while maintaining a high degree of confidentiality.
  • Responsible for developing and maintaining databases and tracking contract expiration dates and advising appropriate managers of impending due dates.
  • Assist all departments and managers with special projects, overflow work, etc.
  • Coordinate and arrange travel as needed, i.e., hotel, air, rental cars, etc.
  • Other duties as may be assigned.

SCHEDULE/LOCATION

  • 5 & 2

QUALIFICATIONS/EXPERIENCE

  • Requires four years of progressively responsible secretarial experience, preferably in a healthcare or aviation environment.
  • Expertise in Microsoft Office products and Windows computer applications a must.
  • Requires excellent skills in grammar, spelling, punctuation and organization.
  • The incumbent must possess effective human relations and communications skills in order to interface with all levels of management, staff and the public.
  • Must be able to read, comprehend, write and speak English fluently.
  • Must be able to maintain confidentiality at all times.
  • Must be able to effectively compose correspondence and independently prioritize workflow.
  • Must be able to produce high quality, high volume work rapidly and on a consistent basis.
  • Must be able to work with frequent interruptions and work on multiple projects simultaneously.
  • Must be able to pass a pre-placement drug test and background screen

SALARY

  • Regular pay scale applies

 CORE COMPETENCIES:

  • Safety - Taking responsibility to put the tools and processes in place that will ensure your own safety and the safety of those around you. The key components of Safety are:  System (SMS), Risk Management, Safety Assurance, Personal Responsibility, Discipline, Compliance (Integrity), and Capacity for Collective Action.
  • Quality - Meeting the customers' needs and conditions for success over the long term and to the greatest extent possible. The key components of Quality are:  Leadership Position, Technology, Technical Proficiency, Measurement and Accountability, and Innovation.
  • Efficiency - Ability to maximize the benefits and profits, while minimizing effort and expenditure. The key components of Efficiency are:  Process Efficiency, Organizational Efficiency, Resource Allocation & Maximization, Measurement and Accountability, and Organizational Transparency
  • Customer Service - Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement. The key components of Customer Service are:  Communication, Consistency, Accessibility, Reliability, and Maintaining an Honest, Respectful and Professional Relationship.

BEHAVIORAL COMPETENCIES:

  • Drive & Energy – The ability to maintain a fast pace and continue to produce during exhausting circumstances.
  • Functional & Technical Expertise – Allows the individual to add organizational value through unique expertise and serve as a resource to the organization within his/her area of expertise
  • High Standards – Sets the stage for continuous improvements, the adoption of best practices and ultimately influences organizational standards.
  • Initiative – Takes a proactive approach and takes action without being prompted.
  • Integrity – Acts ethically and honestly and applies those standards of behavior to daily work activities.
PHI Air Medical
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