PHI Air Medical
  • - Administration
  • Phoenix, AZ, USA
  • Full Time

JOB SUMMARY
• Provides advanced administrative support to Air Medical senior leadership
• Duties include project management, typing, correspondence composition, scheduling meetings, maintaining company manuals and forms & other related support activities
• Coordinate & arrange (often complex/non-routine) travel as needed, i.e., hotel, air, rental cars, etc.
• Receive and host guests/visitors
• Coordinate/plan small, medium and large training events in Phoenix and elsewhere
• Update and maintain employee record databases
• Proficient knowledge of Microsoft Office software & Windows computer applications required including merging, developing complex tables and forms, preparing general office correspondence & maintaining computer files
• Must be able to effectively organize & monitor a successful work flow to meet required calendar deadlines
• Must be able to work with frequent interruptions & work on multiple projects simultaneously

SCHEDULE/LOCATION
• 5 & 2
• Phoenix, AZ

QUALIFICATIONS/EXPERIENCE
• High School Diploma or equivalent required, college level degree or certification preferred
• Excellent verbal and written communication skills
• Requires at least four years progressively responsible Administrative Assistant experience preferably in a healthcare or aviation environment
• Demonstrated expertise in MS Office suite software is a must


SALARY
• Regular pay scale applies

 

CORE COMPETENCIES:

  • Safety - Taking responsibility to put the tools and processes in place that will ensure your own safety and the safety of those around you. The key components of Safety are:  System (SMS), Risk Management, Safety Assurance, Personal Responsibility, Discipline, Compliance (Integrity), and Capacity for Collective Action.
  • Efficiency - Ability to maximize the benefits and profits, while minimizing effort and expenditure. The key components of Efficiency are:  Process Efficiency, Organizational Efficiency, Resource Allocation & Maximization, Measurement and Accountability, and Organizational Transparency
  • Quality - Meeting the customers' needs and conditions for success over the long term and to the greatest extent possible. The key components of Quality are:  Leadership Position, Technology, Technical Proficiency, Measurement and Accountability, and Innovation.
  • Customer Service - Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement. The key components of Customer Service are:  Communication, Consistency, Accessibility, Reliability, and Maintaining an Honest, Respectful and Professional Relationship.

BEHAVIORAL COMPETENCIES:

  • Drive & Energy – The ability to maintain a fast pace and continue to produce during exhausting circumstances.
  • Functional & Technical Expertise – Allows the individual to add organizational value through unique expertise and serve as a resource to the organization within his/her area of expertise
  • High Standards – Sets the stage for continuous improvements, the adoption of best practices and ultimately influences organizational standards.
  • Initiative – Takes a proactive approach and takes action without being prompted.
  • Integrity – Acts ethically and honestly and applies those standards of behavior to daily work activities.
PHI Air Medical
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